The real estate´s weekly meeting is a much more complex aspect than anyone believes and if it is well managed, this reunion can have positive consequences for the whole organization and company.
In the same time, there are a lot of people who believe the meetings inside the real estate are boring or tiresome and this happens because of its bad organization.
If it turns into such a boring activity, it turns into a stupid loss of time for the real estate agent and a loss of resources for the real estate itself.
By no means could the real estate´s weekly meeting turn into a loss of time, but it must convert into a very important aspect for the real estate agent and into a positive factor for the real estate itself.
In other words, this results into an increase of the productivity and it highlights the best results for the real estate. The weekly meeting inside the real estate has a great target: improve the organization, increase the business´ productivity, set real objectives and delete the detected negative situations.
However, in most of the real estates, the weekly reunions are seen as time wasting, both for the real estate agent as for the company itself. In those circumstances, it is recommended not to have them anymore.
No real estate can lose precious time, because time is one of their most important resources. In order to achieve a productive reunion it is fundamental to obey certain specific rules of strategic organization.
The change of perception of the real estate agent regarding the weekly meeting is also very important. A real estate agent must see this reunion as an opportunity to improve his productivity as get better results.
He must also know to make a distinction between the aspects discussed with his colleagues inside the real estate and the subjects developed in a reunion. The latter must be previously planned and assigned a certain target.
Profits from the weekly meeting for any real estate.
There are a lot of advantages for having a weekly reunion in the real estate but it also depends on how the real estate manages it and what results will get.
These are some of the positive aspects which the real estate will obtain:
- It facilitates the operative coordination of the real estate.
- It increases the internal communication in the organization.
- It flourishes the professional links of the real estate team.
- It makes the team take important decisions.
- It improves the real estate agents´ productivity.
- It reinforces the internal and multidirectional links.
- It increases the global productivity of the real estate.
Why to have a weekly meeting?
In any process of planning, both strategic and management, we must take into consideration the time in order to determine the winning of the objectives which will be determined for short or long term.
It is also very important that the objectives discussed in the meetings of the real estate to be linked to the real estate´s interests and the company´s team.
The real estate weekly meeting target.
The real estate reunion´s target depends on different factors, but there are 2 that are mostly important:
1 – The main target of the real estate ´s weekly meeting. In other words, this is the target that determines the reason of a weekly meeting with the real estate agents.
2 – The secondary target of the real estate´s weekly meeting is a variable one which can be determined according to the necessities of the real estate.
Strategic planning of the real estate´s reunion.
In a real estate, the strategic planning of the weekly reunion is a competence for the managing of the organization inside it. That is why it is highly important to decide in whose hands to leave this responsibility.
This depends on the organizational structure of the real estate. In the same time, there are other factors to take into consideration as the size of the real estate counting the number of its members.
Anyway, this competence can be led by any of these members:
- Director of the real estate.
- Real Estate Coaching Department.
- RR.HH Department.
- Owner of the real estate.
How to manage the real estate weekly meeting.
The whole process of the real estate weekly reunion must have a leading figure that should be the responsible of the company´s management. It is very important to achieve a high rate of efficiency in order to get a higher rate of productivity.
Generally, there are three important phases in the development of a reunion and they must be evaluated by its responsible:
- The first phase of the weekly reunion.
- The development phase.
- The last phase of the reunion.
The first phase of the weekly reunion.
- Set a day for the weekly reunion.
- Set the duration of the meeting.
- Mark the objectives of the reunion.
- Analyze ideas and suggestions set during the week.
- Analyze individual issues related to each real estate agent.
- Gather previous feedbacks.
- Send the issues which will be discussed in the reunion 72h before.
The development phase.
- Start the reunion on the settled time.
- Read the subjects to discuss during the reunion.
- Set the order of the participants.
- Touch organizational subjects debated on the last session.
- Realize a following of the properties the real estate sells.
- There must be a brainstorming of the team.
- Take note of each agent´s commentaries.
- Summary of the actions to be taken and set responsibilities.
- Feedback for closing the weekly reunion.
The last phase of the weekly reunion.
- Analyze the feedback received from the agents and process it towards getting more productivity without skipping any detail.
- Send each real estate agent a report of the discussed subjects and underline the names of the persons responsible for different actions.
- Supervise the marked targets, both for each real estate agent as an individual and as part of a team.
It is very important for the real estate´s interests that the weekly reunion to be a positive factor in the organization of the company and set well-defined targets.
The real estate´s weekly reunion must be dynamic and must serve for the increase of the real estate´s productivity and of the agents´ too.
The main aspects of the real estate meeting.
The real estate meeting should be the place where the strategies are set, from where organizational improvements are discussed, from where any good idea is debated and related to the business´s increasing of productivity.
It is very important for the real estate as an organization to get the best of its weekly meeting and every real estate agent should interpret it as an opportunity to increase his effectiveness and productivity.
In order to get the maximum benefit from a weekly real estate meeting, a real estate should take into consideration the following aspects:
- Previous planning of the real estate meeting.
- Book of contents of the meeting.
- Ask the agents for punctuality.
- Do not stray from the meeting´s agenda.
- Manage the meeting with a well-defined intention.
- Avoid showing off or the monologues.
- Debate on ideas without fighting.
- Register the ideas and the exposed proposals.
- Get the feedback in order to achieve the maximum productivity.
Previous planning of the weekly meeting of the real estate.
The biggest error that a real estate could make is to set a meeting without a previous planning of it. It is inadmissible and not advisable to set a meeting with the real estate agents without having clear its objectives.
Inside the planning of a real estate weekly meeting, the setting of the convenient day and time is determining, taking into consideration functional aspects linked to the managing of time.
Normally, a real estate takes Monday as the proper day for the meeting, although there are companies that have the meetings on Friday, at the end of the day.
Regarding the hour of the meeting, it is recommendable to set it early in the morning or after the lunch.
In no way a real estate meeting should be set at the end of the day. Anyway, it is very important to set a day and a time for the weekly real estate meeting, because in this way, you can manage better the organizational resources and this gives the agents the possibility to achieve a more effective managing of their time.
The meeting´s book of contents.
The planning of a real estate meeting needs a good structuring of its book of contents inside which the manager should mark the main themes to speak on taking into consideration always the priorities of the real estate.
There is no need to establish a well-defined agenda if the latter is not shared with the agents as well. It is very important to notify every real estate agent about the main contents to speak on during the meeting.
This helps the real estate agent to organize his own agenda based on the themes to discuss during the real estate meeting. In the same time, this permits the agent to develop new thoughts and bring more ideas for the real estate´s organization.
It is convenient to notify every real estate agent in advance on the themes to discuss during the meeting, using the mail as a means. When there is the case, particular observations could also be made. It is necessary every real estate agent prepare for the real estate reunion, taking advantage of the same real estate as a good resource to highlight his professional exercise.
Ask the agents for punctuality.
Although it might sound surrealistic, because we are talking about a meeting made by professionals and not any novice in this market, there is always a real estate agent who arrives late.
The lack of punctuality of a real estate agent regarding the real estate meeting will never be accepted unless special reasons.
On the other side, the lack of punctuality affects in a negative way the well management of the meeting of a real estate because it does not make possible a previous planning and this is a major aspect as every real estate agent should understand the importance of managing well the time in order to achieve a higher level of productivity for both the individuals as for the group.
Do not stray from the meeting´s agenda.
This is a very important aspect so that the real estate meeting gets to achieve a high level of productivity. When the leader of the real estate exposes a theme to debate on, it is very important to clearly define its limits and do not let other things contaminate the importance of it.
That is why he should set an order for these themes to debate on the real estate´s meeting and this order should be made upon particular necessities of every agent.
However, when a real estate agent rises an aspect related directly with the theme in progress it is considered a good thing, because the real estate´s meeting has as a target the generation of positive synergies for all the agents inside the agency.
Manage the meeting with a well-defined intention.
The weekly real estate meeting can´t be in any case boring or become a scenario for fights and quarrels, it is actually a moment of gathering with the main target of getting the real estate´s members to achieve positive results.
The quarrels between the agents should stay out of the real estate´s meeting and should be discussed in a different environment, never inside the real estate meeting.
A real estate agent should understand the meaning of the meeting and should never interpret it as an opportunity to satisfy his individual necessities.
In this way, when this happens and a real estate agent adopts a negative behavior, the responsible of the meeting should take this into consideration and control the situation, without making any fuss or negatively affect the entire reunion or participants.
The responsible of the weekly real estate meeting should lead the meeting, expose the main themes and manage the related aspects which could eventually occur without losing the main focus of the meeting.
An extremely effective resource to manage the real estate meeting is the humor, which offers the possibility to clear the atmosphere and it is also a good way to diminish the quarrels.
Avoid showing off or the monologues.
Showing off during the development of the real estate meeting is something negative, no matter if it comes from the leader or if it converts into the monologue of one of the agents.
In order to get an effective and productive real estate meeting, the latter must be dynamic and never allow the monologues as a way of communication.
The positive synergies are achieved only with the help of the exchange of ideas and opinions.
You will never obtain anything by having a monologue which will for sure end with boring the participants. It is highly advisable the leader who will manage the meeting of a real estate be highly assertive and to manage to individualize the good moods of the participants and so achieve a great exchange of ideas.
It is important all the participants have an exchange of ideas taking into consideration the importance of the organization and its team. Who manages the real estate meeting should also stimulate every real estate agent on the base of his productivity and assertiveness.
Debate on important ideas without fighting.
There is no way we could discuss on the ideas by fighting with our interlocutor or adopt an aggressive behavior. On the contrary, we should discuss exchanging ideas without forgetting to respect the other.
The real estate agent is no exception of this rule and this type of environment could occur inside a meeting, because not all persons are assertive.
It is recommendable the responsible of the meeting to control all this kind of unpleasant situations which might occur during the reunion, but it is also important he should not adopt an inadmissible or allow the existence of small groups between the participants.
The impartial mediation is the key aspect of a real estate meeting any time there are quarrels or negative debates on ideas.
Register the ideas and the exposed proposals.
A real estate weekly meeting does not end when the reunion ends, but it should continue and the leader should take note of every idea and proposal made by the participants in order to get the best productivity of his team.
It is recommendable all the proposals inside a reunion of a real estate be taken into consideration and registered.
Starting with the ideas and themes debated in the meeting, it is probable other aspects related to them, and that is why it is very important to organize the info in order to get the best out of it.
Get a feedback in order to achieve the best productivity.
There is another important element to count on when gathering info during the development of a real estate meeting so that this could achieve a maximum of productivity. This aspect is the feedback.
The feedback of a weekly real estate meeting should be bidirectional and should be generated by the responsible of the reunion but also by every real estate agent.
The weekly real estate meeting should be supplied afterwards and this is only possible with the help of the feedback.
That feedback can be sent through an email, as it seems to be a more efficient and productive way than doing it verbally.
It is highly important the real estate agent the importance of a feedback regarding a real estate meeting and that a feedback should never be given informally or in any environment.