Home Real Estate Coaching How to organize a proper real estate meeting.

How to organize a proper real estate meeting.

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In order to achieve an effective weekly real estate meeting, it is highly advisable to set some management rules in which we have to include a good planning and a clear defining of the objectives.

In the majority of the cases, the real estate agent has negative opinions on the real estate meeting and this happens because of other reasons such as the leader does not take into consideration some important key elements.

The weekly real estate meeting should have well settled objectives, a clear intention and should generate positive synergies for the real estate.

The real estate meeting should be the place where the strategies are set, from where organizational improvements are discussed, from where any good idea is debated and related to the business´s increasing of productivity.

It is very important for the real estate as an organization to get the best of its weekly meeting and every real estate agent should interpret it as an opportunity to increase his effectiveness and productivity.

The weekly meeting of the real estate determines a formal environment regarding the interchange of ideas and opinions. It is necessary a change of perspective coming from the real estate agent.

He needs to understand there are subjects that cannot be discussed in an informal way. The big difference between speaking on formal or informal related aspects is that when we do it informally, we do not obtain anything, there are no defined or set objectives and no intention for it.

The main aspects of the real estate meeting.

In order to get the maximum benefit from a weekly real estate meeting, a real estate should take into consideration the following aspects:

  1. Previous planning of the real estate meeting.
  2. Book of contents of the meeting.
  3. Ask the agents for punctuality.
  4. Do not stray from the meeting´s agenda.
  5. Manage the meeting with a well-defined intention.
  6. Avoid showing off or the monologues.
  7. Debate on ideas without fighting.
  8. Register the ideas and the exposed proposals.
  9. Get the feedback in order to achieve the maximum productivity.

1 – Previous planning of the weekly meeting of the real estate.

The biggest error that a real estate could make is to set a meeting without a previous planning of it. It is inadmissible and not advisable to set a meeting with the real estate agents without having clear its objectives.

Inside the planning of a real estate weekly meeting, the setting of the convenient day and time is determining, taking into consideration functional aspects linked to the managing of time.

Normally, a real estate takes Monday as the proper day for the meeting, although there are companies that have the meetings on Friday, at the end of the day.

Regarding the hour of the meeting, it is recommendable to set it early in the morning or after the lunch.

In no way a real estate meeting should be set at the end of the day. Anyway, it is very important to set a day and a time for the weekly real estate meeting, because in this way, you can manage better the organizational resources and this gives the agents the possibility to achieve a more effective managing of their time.

2 – The meeting´s book of contents.

The planning of a real estate meeting needs a good structuring of its book of contents inside which the manager should mark the main themes to speak on taking into consideration always the priorities of the real estate.

There is no need to establish a well-defined agenda if the latter is not shared with the agents as well. It is very important to notify every real estate agent about the main contents to speak on during the meeting.

This helps the real estate agent to organize his own agenda based on the themes to discuss during the real estate meeting. In the same time, this permits the agent to develop new thoughts and bring more ideas for the real estate´s organization.

It is convenient to notify every real estate agent in advance on the themes to discuss during the meeting, using the mail as a means. When there is the case, particular observations could also be made. It is necessary every real estate agent prepare for the real estate reunion, taking advantage of the same real estate as a good resource to highlight his professional exercise.

3 – Ask the agents for punctuality.

Although it might sound surrealistic, because we are talking about a meeting made by professionals and not any novice in this market, there is always a real estate agent who arrives late.

A professional real estate agent apart from being proactive and assertive should be punctual.

The lack of punctuality of a real estate agent regarding the real estate meeting will never be accepted unless special reasons.

The lack of punctuality in any sector or market is inadmissible and should be seen as an inacceptable behavior and a lack of respect inside the real estate as an organization.

On the other side, the lack of punctuality affects in a negative way the well management of the meeting of a real estate because it does not make possible a previous planning and this is a major aspect as every real estate agent should understand the importance of managing well the time in order to achieve a higher level of productivity for both the individuals as for the group.

4 – Do not stray from the meeting´s agenda.

This is a very important aspect so that the real estate meeting gets to achieve a high level of productivity. When the leader of the real estate exposes a theme to debate on, it is very important to clearly define its limits and do not let other things contaminate the importance of it.

That is why he should set an order for these themes to debate on the real estate´s meeting and this order should be made upon particular necessities of every agent.

However, when a real estate agent rises an aspect related directly with the theme in progress it is considered a good thing, because the real estate´s meeting has as a target the generation of positive synergies for all the agents inside the agency.

5 – Manage the meeting with a well-defined intention.

The weekly real estate meeting can´t be in any case boring or become a scenario for fights and quarrels, it is actually a moment of gathering with the main target of getting the real estate´s members to achieve positive results.

The quarrels between the agents should stay out of the real estate´s meeting and should be discussed in a different environment, never inside the real estate meeting.

A real estate agent should understand the meaning of the meeting and should never interpret it as an opportunity to satisfy his individual necessities.

In this way, when this happens and a real estate agent adopts a negative behavior, the responsible of the meeting should take this into consideration and control the situation, without making any fuss or negatively affect the entire reunion or participants.

The responsible of the weekly real estate meeting should lead the meeting, expose the main themes and manage the related aspects which could eventually occur without losing the main focus of the meeting.

An extremely effective resource to manage the real estate meeting is the humor, which offers the possibility to clear the atmosphere and it is also a good way to diminish the quarrels.

6 – Avoid showing off or the monologues.

Showing off during the development of the real estate meeting is something negative, no matter if it comes from the leader or if it converts into the monologue of one of the agents.

In order to get an effective and productive real estate meeting, the latter must be dynamic and never allow the monologues as a way of communication.

The positive synergies are achieved only with the help of the exchange of ideas and opinions.

You will never obtain anything by having a monologue which will for sure end with boring the participants. It is highly advisable the leader who will manage the meeting of a real estate be highly assertive and to manage to individualize the good moods of the participants and so achieve a great exchange of ideas.

It is important all the participants have an exchange of ideas taking into consideration the importance of the organization and its team. Who manages the real estate meeting should also stimulate every real estate agent on the base of his productivity and assertiveness.

7 -Debate on important ideas without fighting.

There is no way we could discuss on the ideas by fighting with our interlocutor or adopt an aggressive behavior. On the contrary, we should discuss exchanging ideas without forgetting to respect the other.

The real estate agent is no exception of this rule and this type of environment could occur inside a meeting, because not all persons are assertive.

It is recommendable the responsible of the meeting to control all this kind of unpleasant situations which might occur during the reunion, but it is also important he should not adopt an inadmissible or allow the existence of small groups between the participants.

The impartial mediation is the key aspect of a real estate meeting any time there are quarrels or negative debates on ideas.

8 – Register the ideas and the exposed proposals.

A real estate weekly meeting does not end when the reunion ends, but it should continue and the leader should take note of every idea and proposal made by the participants in order to get the best productivity of his team.

It is recommendable all the proposals inside a reunion of a real estate be taken into consideration and registered.

Starting with the ideas and themes debated in the meeting, it is probable other aspects related to them, and that is why it is very important to organize the info in order to get the best out of it.

9 – Get a feedback in order to achieve the best productivity.

There is another important element to count on when gathering info during the development of a real estate meeting so that this could achieve a maximum of productivity. This aspect is the feedback.

The feedback of a weekly real estate meeting should be bidirectional and should be generated by the responsible of the reunion but also by every real estate agent.

The weekly real estate meeting should be supplied afterwards and this is only possible with the help of the feedback.

That feedback can be sent through an email, as it seems to be a more efficient and productive way than doing it verbally.

It is highly important the real estate agent the importance of a feedback regarding a real estate meeting and that a feedback should never be given informally or in any environment.

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