In the previous article we explained the importance of using an effective management tool inside a real estate and which would be the main characteristics and the functions we should value when dealing with an online management platform.
Now we should start analyzing the particular characteristics of the main online management tools which exist on the market.
Valuing all the possible options right on the moment of making a decision is very important for the real estate and especially dedicating a special time to try every tool.
Normally, all the online management tools offer us the possibility to download a free version of the tool for a limited time and this is important because we get more experience.
A real estate should know its own limits which come from its real estate agents and its economic resources. In the case of the online management tool, a real estate should consider it a good investment and not an expense.
It is also very important to analyze each of the technical and functional characteristics that every tool has to offer and if there is a responsible of a real estate that does not know those aspects, he should ask for the help of a qualified professional.
A real estate must never buy a product without knowing all its functionalities.
The best management tools will be the one that adjusts perfectly to the organizational necessities of the real estate.
Five management tools for a real estate agency.
1 – Producteeev
It´s an online management tool for the real estate with a visible tendency towards the increase of the productivity of the working teams and functions linked directly to the assigned tasks and allows their management in real time by email, computer or smartphone.
Each leader of a team or the leaders of projects can create a specific virtual space so to manage it independently. This enables the assignment of particular tasks, setting deadlines, managing activity and productivity reports.
A main characteristic of Producteev is the possibility to set points of action specifically linked to a certain task in particular and this will permit the supervising and managing the task in real time and in an effective way. Another important characteristic of Producteev is to access the tool from different platforms, allowing the real estate team to work in a synchronized way.
Producteev allows the management of the tool from any operational system such as Windows or Mac and download complements for iPhone, Android, iPad and Outlook.
The technical and organizational characteristics of Producteev are brilliant because they offer an excellent relation between them and the tool´s price.
The free version of Producteev brings almost all the characteristics of a payable version, except the possibility to relate the tool with Outlook, personalize the colors of the interface and use the logo of the real estate agency. These are functional details which cannot limit the real estate by any means.
The payable version of Producteev, although is not very cheap, it worth because of its good functional and technical functions. Anyway, as any other type of management tools for a real estate, it is recommended to try first the free version and then to buy the full version.
The payable version of Producteev offers the following functionalities to the real estate:
- Manage an unlimited number of users, projects and tasks.
- Realize updates in real time.
- Assign tasks and supervise them.
- Set deadlines and top dates with automatic reminders.
- Filter projects and assigned tasks by level of priority.
- Link documents and manage them through Dropbox.
- Generate and export reports of projects, tasks and productivity.
2 – Confluence
Confluence is a tool for online management which facilitates the better organization of the job of a real estate. It also allows the interchange of archives and documents in a simpler way.
Through Confluence, the real estate can manage different working teams, assign specific tasks, manage individual productivity reports and create debates subjects via Discuss.
A well-known characteristic of Confluence is its user interface, which is actually a hybrid between a social network and a traditional platform of management.
It has a very complex editor which is so known for its professional functionalities and it counts with an effective system of database management.
Confluence offers a very important variety of complements, good to get the best performance of the platform and to obtain higher levels of productivity from the real estate.
The free version of Confluence is available for a week, a proper time for the real estate agency to understand the tool´s functional characteristics and to value them correctly.
Confluence is available in English, Spanish, German, French and Chinese.
3 – ActiveCollab
ActiveCollab is an online management tool which counts with a clean and functional interface.
It offers a free version for 30 days only by registering with the email and it can be found in English and French. With the free version of the tool, they also include the assignment of a subdomain such as nameofthecompany.manage.projects.com
ActiveCollab offers 5 plans, depending on the number of active users and the storage space.
The Mega plan allows the management of an unlimited number of users and 500 Gb of storage, all these for a special price.
Each plan of ActiveCollab allows the real estate agency:
- To manage an unlimited number of clients and projects.
- To use an SSL system of security.
- To manage offline the email accounts.
- To make daily copies of security.
- To count with a technical support via mobile or email.
4 – Assembla
Assembla offers 3 types of services: Repo Only, Professional and Portfolio. Repo Only is a limited plan, but is good to try the management tool for real estate.
The Professional plan is divided into 4 different payable options which are limited regarding the number of active users and the number of online projects to manage.
The Portfolio plan with a hosting included offers an unlimited number of users and projects, including also an unlimited storage space.
The most competitive plan regarding the price and its functions is the Portfolio plan (although is placed on the lowest rank among the best online management tools for a real estate).
The big differences between the plans make the Portfolio the most interesting especially because it offers a series of technical and functional characteristics and not because of its price which I personally consider too excessive.
5 – Central Desktop
Is an online management tool for real estate which is oriented to the working in real time. It allows us to make videoconferences, interchange of documents and online editing and the use of an internal service of instant messaging.
The free version of Central Desktop is valid 15 days and plenty of details should be provided in order to register and use this version of this online management tool. Central Desktop offers 3 plans: Professional, Enterprise and Agencies.
On its official website it is only presented the basic plan (Professional). To know the prices for the others plans we need to consult them according to the specific necessities of the real estate.
If your plan is the Professional one, you need to know it is limited regarding the number of the users and it gives the possibility to add up to 10 collaborators of the real estate. In this plan, the basic plan of Central Desktop, we could manage up to 5 online projects.
The Central Desktop interface for users is very professional, intuitive, and simple to use. The real interesting functions of this tool could be discovered only with the plan Enterprise. The price must be consulted according to the necessities of the real estate (number of real estate agents, storage space, etc.)
This online management tool for the real estate is only available in English and the phone number for the user support is from USA. These facts may affect some real estate regarding their choice.
Nowadays, in this market, there are dozens of online management tools to manage a real estate agency and it is not only about make some expenses, it is also about investing the necessary time to learn to use them and get the best efficiency of them.
The already mentioned tools were chosen on the grounds of their functional and technical performances. A real estate should try to find the best management tool (according to its own criteria) in order to manage to increase its productivity.